STEP 3 REGISTRATION APPROVAL STEP 4 HOTEL RESERVATIONS
Once the PD Request has been submitted an approval will be forwarded to the principal and the attendees via email. Please monitor email for follow up procedures.
1. Request Submitted
2. Email Received indicating Approval
3. Pick Up Prior to Trip
Sales Tax Certificate of Exemption
In the event an overnight stay is required, hotels will be obtained for the trip.
Occupancy can be up to 4 per room. We make every effort to limit sharing to 2 people per room, depending on circumstances.
Region 6 and Region 7 are not considered overnight trips. Plan on departing HISD's Long Transportation Building between 6:30 a.m. - 7:15 a.m. to arrive in Kilgore, Texas on time. Any trip that is not over approximately 2 hours are not overnight trips. Each workshop will be reviewed individually to determine if it requires and overnight stay.
Hotel forms and credit cards are obtained from the Business Office located in the Administration Building approximately three days prior to departure, Sharon Mayo or Brandy Nabors can be of assistance. Links are also provided on this page.
Sales and/or Use Tax Certificate of Exemption forms are needed to avoid taxing of meals, parking and supplies. Ask when checking in at the hotel if they charge tax for parking. If so, please give a Sales form to avoid the tax along with your hotel form. Small conference groups do not have to present a form at check-out, but if a large group will be on one meal ticket, submit to avoid taxing of food. Not all restaurants will accept the form and that is okay. All supplies purchased will require this tax exemption certificate as well. Multiple copies will be needed per trip.
Upon check out, obtain a final receipt.